Job Title



Contractual Administrator (FPSO Operations – Onshore Support)



Location



Onshore Support Base

Job Purpose



The Contractual Administrator is responsible for providing contract administration and operational support for FPSO operations from the onshore support base. The primary focus of the role is the administration of operational service contracts, contractor reporting, timesheet reconciliation, and contractual compliance. The position ensures that contractor documentation, service records, personnel timesheets, and contract deliverables are accurate, complete, and submitted in accordance with contractual requirements, while supporting efficient invoice verification and operational reporting.

The role works closely with Operations, Procurement, Finance, Human Resources, Logistics, Contract Owners, and offshore contractor representatives to ensure contractual obligations are effectively administered throughout the contract lifecycle.

Key Responsibilities



Contract Administration

Contractor Administration

Timesheet Reconciliation

Invoice & Commercial Support

Operational Reporting

Contract Performance Monitoring

Document Control

Procurement & Operations Support

Compliance

Cross-Functional Collaboration



Minimum Qualifications



• Diploma or Bachelor's Degree in Business Administration, Contract Management, Commerce, Supply Chain Management, Human Resources, Finance, or a related discipline.
• Certification in Contract Administration or Commercial Management is advantageous.
• Training in document control or contract management systems is desirable.

Experience



• Minimum 5 years of contract administration or operations support experience.
• Minimum 3 years supporting offshore oil and gas, FPSO, offshore drilling, marine, or industrial operations.
• Experience administering service contracts and contractor personnel.
• Experience reconciling contractor timesheets and supporting invoice verification.
• Experience working with multidisciplinary operational teams.

Technical Knowledge



• Contract administration principles.
• Service contract management.
• Contractor mobilisation and demobilisation.
• Timesheet verification and reconciliation.
• Purchase Order processes.
• Invoice verification.
• Service Entry Sheets.
• Offshore personnel logistics.
• Contractor performance monitoring.
• Document control.
• Audit requirements.
• Operational reporting.
• Records management.

Software Skills



Proficiency in:

• SAP S/4HANA or SAP ERP (Materials Management, Plant Maintenance, and Finance modules advantageous)
• Microsoft Excel (Advanced, including PivotTables, lookup functions, and reporting)
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• Electronic document management systems (EDMS).
• Contractor management and timekeeping systems (advantageous).

Location: Walvis Bay and Lüderitz



Closing Date: 31/7/2026