Positions are available in the following towns: Coast | Okahandja | Karibib / Usakos | Keetmanshoop

We are currently seeking an individual to provide administrative and clerical support to the Operations Department or the location where the branch is situated.

Key Responsibilities:

1. Administration

• Liaise with the Operations Officers (OPS) and assist with:
• Making copies of timesheets and clock cards
• Ensuring that employee contracts are complete and correct
• Making out employee wage advice
• Allocation of employee numbers
• Updating of the employee sheet with all necessary details
• Answer the phone and take messages when OPS Officers are in the field
• Ensure that a filing system is in place and that documentation can be provided when required.
• Follow up on outstanding banking details and update contracts accordingly.

2. Communication: 

• Ensure that there is effective communication between the operations department and the wage office.
• Assist with pro-active client outreach initiatives to ensure clients are aware and informed of any issues that may arise.

3. Coordination: 

• Assist with recruitment and onboarding processes of external employees where needed.
• Assist with pay queries by following up and sorting it out
• Analyzing all operations and forwarding suggestions for improvement to the Manager.

Requirements:

• Grade 12
• Degree / Diploma in Business Administration will be advantageous.
• Computer skills and knowledge of relevant Microsoft programs.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Work independently as well as in a collaborative environment.
• Customer service oriented.
• Prioritizing.
• Problem assessment and solving.
• Information gathering and monitoring.
• Attention to detail and accuracy.
• Flexibility and adaptability.

Closing Date: 02 October 2026